Administrative and executive secretaries
Most tasks score high and the scores agree. Expect the role to be reorganised.
Exposure is not job loss: it shows how much of the work generative AI could do today. Whether that turns into transformation, productivity gains or cuts depends on employers, regulation — and on you.
0 = today’s generative AI cannot perform any of the job’s tasks, 100 = it could do all of them fully. The pale band is the spread across tasks.
Work out your own score ↓What can you do?
🤖 Written with AIThis text was written by artificial intelligence from the data points shown; it is built on verified figures but may contain mistakes.· 12/10/2026How is it made?
With an exposure score of 54/100, routine coordination and drafting will shift heavily to AI, but strong replacement demand persists as secretaries pivot toward complex liaison, team supervision, and executive discretion.
What changes
- Automating calendar screening, complex travel logistics, and routine meeting coordination using smart scheduling agents.
- Generating automated verbatim transcripts, meeting minutes, and synthesized summaries from executive proceedings.
- Drafting, editing, and translating routine technical correspondence and executive email communications through AI assistants.
What stays human
- Cross-departmental liaison, navigating workplace politics, and managing sensitive executive relationship dynamics.
- Directly supervising clerical staff, mentoring team members, and resolving interpersonal office conflicts.
- Exercising ethical discretion when handling confidential contracts, critical expenditures, and urgent executive escalations.
What to learn
- Mastering AI-driven executive workflow tools to orchestrate scheduling, transcription, and correspondence systems.
- Deepening financial tracking, procurement analysis, and contract review capabilities to assist executive decisions.
- Developing project management and organizational communication skills to step into operational chief-of-staff functions.
Task by task
The ILO scored every task of the occupation separately, as the average of two AI models (GPT-4o and Gemini). The pale band is the range between the two models' scores, the dot the ILO's final score (for a few tasks expert review placed it outside the band).
- Screening requests for meetings, and scheduling and organizing meetings and travel arrangements72
- Preparing verbatim reports of proceedings in legislative assemblies, courts of law or other places using shorthand or specialized office equipment.65
- Writing and answering business or technical letters and other similar correspondence63
- Obtaining, proposing and monitoring deadlines and follow-up dates60
- Drafting administrative correspondence and minutes59
- Assisting in the preparation of budgets, monitoring of expenditures, drafting of contracts and purchasing or acquisition orders46
- Supervising the work of clerical support workers.35
- Liaising with other staff about a range of matters relating to the organization’s operations32
How much does it affect you?
Every job is different: mark which of these tasks you do and how much, and we'll compute your own, time-weighted score.
For each task: I don't do it · sometimes · most of my job.
- Screening requests for meetings, and scheduling and organizing meetings and travel arrangements(72)
- Preparing verbatim reports of proceedings in legislative assemblies, courts of law or other places using shorthand or specialized office equipment.(65)
- Writing and answering business or technical letters and other similar correspondence(63)
- Obtaining, proposing and monitoring deadlines and follow-up dates(60)
- Drafting administrative correspondence and minutes(59)
- Assisting in the preparation of budgets, monitoring of expenditures, drafting of contracts and purchasing or acquisition orders(46)
- Supervising the work of clerical support workers.(35)
- Liaising with other staff about a range of matters relating to the organization’s operations(32)
You are exactly at the occupation average. (The occupation's score: 54.)
About 63% of your working time goes to highly exposed tasks (score ≥ 50).
- • Screening requests for meetings, and scheduling and organizing meetings and travel arrangements
- • Preparing verbatim reports of proceedings in legislative assemblies, courts of law or other places using shorthand or specialized office equipment.
- • Liaising with other staff about a range of matters relating to the organization‚Äôs operations
- • Supervising the work of clerical support workers.
An estimate from the ILO task scores. Everything is computed in your browser — nothing is sent or stored.
How many people work in this occupational group?
Share of the Business and administration associate professionals group in total employment, by country (Eurostat, ISCO 2-digit — 4-digit breakdowns are not public by country).
Table view
| Country | Business and administration associate professionals |
|---|---|
| Cyprus | 10.6% · 53 thousand · 2025 |
| Luxembourg | 9.0% · 29 thousand · 2025 |
| Sweden | 8.6% · 450 thousand · 2025 |
| Austria | 8.3% · 373 thousand · 2025 |
| Latvia | 8.0% · 71 thousand · 2025 |
| Czechia | 7.8% · 405 thousand · 2025 |
| Hungary | 7.6% · 354 thousand · 2025 |
| Denmark | 7.6% · 232 thousand · 2025 |
| Germany | 7.4% · 3,144 thousand · 2025 |
| Italy | 7.4% · 1,772 thousand · 2025 |
| Slovenia | 7.2% · 72 thousand · 2025 |
| Netherlands | 6.9% · 682 thousand · 2025 |
| Estonia | 6.8% · 47 thousand · 2025 |
| France | 6.7% · 1,961 thousand · 2025 |
| Belgium | 6.6% · 341 thousand · 2025 |
| Iceland | 6.6% · 15 thousand · 2025 |
| Poland | 6.5% · 1,121 thousand · 2025 |
| United Kingdom | 6.2% · 2,127 thousand · 2025 |
| Ireland | 6.0% · 168 thousand · 2025 |
| Finland | 6.0% · 154 thousand · 2025 |
| Slovakia | 5.9% · 155 thousand · 2025 |
| Norway | 5.9% · 170 thousand · 2025 |
| Bulgaria | 5.7% · 167 thousand · 2025 |
| Portugal | 5.6% · 295 thousand · 2025 |
| Croatia | 5.6% · 94 thousand · 2025 |
| Malta | 5.3% · 17 thousand · 2025 |
| Switzerland | 5.1% · 244 thousand · 2025 |
| Spain | 5.0% · 1,113 thousand · 2025 |
| Lithuania | 4.3% · 63 thousand · 2025 |
| Romania | 3.5% · 268 thousand · 2025 |
| Greece | 3.5% · 151 thousand · 2025 |
What do they earn?
Mean gross monthly earnings in the major occupational group (Technicians and associate professionals). Eurostat's earnings survey only publishes pay by occupation at 1 digit, so this is the job's broader group. Enterprises with 10+ employees, 2022.
By country, at purchasing power parity (PPS/month), so countries with different price levels can be compared.
- Switzerland5,280
- Luxembourg4,320
- Norway4,307
- Denmark4,301
- Ireland4,024
- Belgium3,903
- Iceland3,856
- Germany3,608
- Austria3,399
- Netherlands3,247
- EU273,226
- Italy3,127
- Sweden3,089
- Finland2,971
- France2,687
- Spain2,685
- Slovenia2,660
- Cyprus2,537
- Lithuania2,472
- Malta2,464
- Romania2,310
- Poland2,294
- Czechia2,275
- Estonia2,251
- Croatia2,127
- Latvia2,081
- Hungary2,054
- Greece2,050
- Portugal2,044
- Slovakia2,027
- Bulgaria1,738
Source: Eurostat Structure of Earnings Survey (earn_ses22_21), every four years. The United Kingdom is not covered by the survey.
Outlook to 2035
Employment in the Business and administration associate professionals group according to Cedefop's 2026 forecast.
thousand · Cedefop Skills Forecast 2026 · 2026–2035: projection
Replacement demand is the jobs left by people retiring or changing careers — even a shrinking occupation can have many openings.
According to the WEF
Administrative Assistants and Executive Secretaries — among the FASTEST-DECLINING jobs (rank 5)
Future 2035 →Related occupations
Sources: ILO WP140 (2025) · Eurostat lfsa_egai2d · Cedefop Skills Forecast 2026 · WEF Future of Jobs 2025 · ESCO. The exposure score measures how much of an occupation's tasks generative AI could perform — not whether the job disappears. For information only, not career advice. How do we calculate this?